Follow Us! Like Our Page!

Receptionist

nwac_logo1

Job Description: Receptionist

Reports to: Director of Finance
Salary Range: $30,000 -$35,000
Term: Indeterminate
Closing Date: Open until filled
Location: Ottawa

Summary

The Receptionist is responsible for a wide variety of clerical office duties in support of company administration. This includes coordinating and communicating office activities, greeting and screening visitors, answering and referring inbound telephone calls, and scheduling appointments. The Receptionist will also be responsible for administering company correspondence. This is an exciting opportunity to be part of a team that will make a difference in the lives of Indigenous women and girls.

General duties

The NWAC Receptionist will:

  • Respond to telephone, e-mail, and in-person inquiries from clients, business partners, and other parties.
  • Provide information to callers.
  • Direct all inquiries to the appropriate staff member.
  • Receive and record telephone, e-mail, or written messages for staff members.
  • Ensuring staff movements in and out of the Association.
  • Type forms, letters, reports, and memos as necessary.
  • Receive and distribute all forms of paper correspondence.
  • Organize, maintain, and coordinate office records and files in their proper locations.
  • Where necessary, assist in the compilation of data for various reports.
  • Coordinate the logistical aspects of departmental programs, such as meetings, seminars, workshops, special projects, and events.
  • Arrange and book meetings in boardrooms, off-site conference halls, and other locations; ensure the appropriate presentation equipment is there and organize catering.
  • As a front-line worker, present a positive and professional image of the Association to all visitors, suppliers, inquiries, and other interactions.
  • Provide information to staff and/or clients about special activities.
  • Schedule appointments for interviews.
  • Ensure all forms and reports are completed as needed.
  • Monitor visitor access.
  • Pick up and sort mail and deliveries.
  • Maintain appointment schedule electronically.
  • Able to maintain a basic database.
  • Maintain a sufficient record of office supplies.
  • Other related duties as required from time to time.

Studies

Minimum 2 years of work experience in a receptionist capacity. Post-secondary degree is an asset.

Key Skills

  • Ability to work in a
  • Strong knowledge of Microsoft Office products, including Excel, Word, and
  • Strong customer

Work/Volunteer Experience

  • Some work or volunteer experience with NGOs, organizations, interest groups and government or government

Knowledge Requirements

  • Verbal and written communication
  • Strong knowledge of general office procedures involving procurement, travel arrangements, budget management, and so
  • Knowledge of supplies, equipment, and services
  • Strong knowledge of Microsoft Office products, including Excel, Word, and
  • Knowledge of customer service principles and
  • Simply accounting would be an
  • Bilingual

Please submit resume and covering letter to:

Lynne Groulx, Executive Director
1 Nicholas Street, 9th Floor Ottawa, ON K1N 7B7 [email protected]
(Email submissions preferred).

Preference will be given to Indigenous candidates.
Only those selected for an interview will be contacted.
Interviews will be held in Ottawa or by teleconference.

NationTalk Partners & Sponsors Learn More