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Small Business Relief Options During COVID-19

IBF Entrepreneur Online –

Many small businesses have been hit hard by COVID-19 in 2020. The federal government, the Treasury Department, and the Small Business Administration (SBA) have responded by creating several programs to help businesses pay their employees and survive the economic impacts of the coronavirus.

Here are the key small business relief options your business may be able to take advantage of during COVID-19:

June 30, 2020, is the last day when a PPP loan application can be approved. You have until December 31, 2020, to submit a PPP loan forgiveness application. See below for more information on the loan forgiveness process.

Effective June 15, 2020, the SBA has re-opened the Economic Injury Disaster Loan and Advance program to new applications. They have made improvements to the application and loan closing process. Read more about how to apply for an EIDL loan and advance.

Unfortunately, there are only certain relief options you can take advantage of together. Your business can take the Emergency Paid Sick Leave and Emergency Family and Medical Leave Expansion acts and the Employee Retention Credit, but not for the same wage payments. You also can’t receive the Employee Retention Credit if you receive a loan through the Paycheck Protection Program.

You can also get both a Paycheck Protection Program loan and an Economic Injury Disaster Loan from the SBA, but not for the same amounts.

If your business is in need of relief due to events unrelated to the coronavirus, the SBA also offers general small business disaster relief loans.

Paycheck Protection Program

As part of the CARES Act, the SBA directed $349 billion to small businesses with 500 or fewer employees and businesses in specific industries with more than 500 employees (accommodation and food services businesses). In April 2020, new legislation added an additional $321 billion to the program. Sole proprietors and independent contractors are also included. The program is available until June 30, 2020.1

Additional PPP Loan Flexibility Announced

The Paycheck Protection Program Flexibility Act, signed into law on June 5, 2020, gives businesses more time to get the maximum forgiveness and more flexibility in how the loan proceeds are spent.

Here are the details:

The time period for making use of the loan proceeds has been extended to 24 weeks after disbursement (payment) of the funds, or December 31, whichever is earlier.

The minimum percentage of payroll costs to get full loan forgiveness has been reduced from 75% to 60%. This means borrowers can get full forgiveness by showing that 60% of loan proceeds have been spent on payroll costs, leaving more for making payments on leases, mortgage interest, and utilities.2 3

The changes to the Paycheck Protection Program from this new law are highlighted in bold in the description below.

How the PPP Works

The Paycheck Protection Program (PPP) loan can be used for all types of payroll costs, including payments for:

  • Salaries, wages, commissions, or tips
  • Vacation, parental, family, medical, or sick leave
  • Group health benefits and insurance premiums
  • Retirement benefits
  • State or local taxes on employee compensation

Covered payments to self-employed individuals include wages, commissions, income, and net earnings for self-employed individuals.

The program specifically excludes payments to employees with annual salaries over $100,000, and for employees who live outside the U.S. Also, if your business receives a tax credit for sick leave payments or family leave payments under the Families First Coronavirus Response Act, you can’t include them in the loan.

You must apply for a PPP loan through a bank, credit union, or other lenders. The availability of funds and the granting of the loan depend on the lender.

PPP Loan Forgiveness Requirements

You can use the loan for any business expenses and pay it back. But, you don’t have to pay it back if you meet specific requirements, To get full forgiveness, 60% of the loan proceeds must go to payroll costs, and the balance must be for rent, mortgage interest, or utilities. The loan proceeds must be spent within 24 weeks of the time the loan was disbursed by the lender, or by December 31, 2020, whichever is earlier.

Forgiveness is based on your keeping employees or quickly rehiring them, and forgiveness may be reduced if headcount declines or if salaries and wages decrease. The PPP Flexibility Act mentioned above gives you a safe harbor with more flexibility by allowing your business to get full forgiveness in several circumstances:

  • If you can show that your business wasn’t able to rehire employees or return to your prior level of business activity, or
  • If you had reduced operations or increased safety requirements because of worker or customer safety requirements related to COVID-19. For example, if a restaurant was under state order to keep customer levels to 25%, that would reduce the need for rehiring employees, and it might be a factor considered in giving the business full forgiveness.3 4

A loan forgiveness application is available, with instructions for borrowers. The application doesn’t change the specific requirements for use of the loan.

Existing SBA Loan Debt Relief

If you have an existing SBA (a) loan, you may qualify for relief during COVID-19. To help small businesses during this time, the SBA will pay the principal, interest, and fees of all current 7(a), 504, and microloans for up to six months. The SBA will also pay the principal, interest, and fees of new 7(a), 504, and microloans that are issued prior to Sept. 27, 2020. This relief is automatic.5

Main Street Lending Program for Small and Mid-Sized Businesses

On Thursday, April 9, 2020, the Federal Reserve announced even more support for the economy with up to $2.3 trillion in loans to “assist households and employers of all sizes” through its Main Street Lending Program (MSLP).

The Federal Reserve is working on the details of this program. You can sign up with the Federal Reserve Bank of Boston to get updates on the start date.

The Main Street program is designed to support small and medium-sized businesses that were not able to get a PPP loan or need additional funding in addition to the PPP program. Main Street loans are not forgivable. The program will continue until September 30, 2020, unless it’s extended.

Your business can apply for one of these loan programs if you meet specific requirements, including:

  • Being a U.S. business established before March 13, 2020, and
  • Having 15,000 employees or fewer, or having 2019 annual revenues of $5 billion or less.6

In addition, certain types of businesses are ineligible, as are businesses receiving CARES Act assistance through the Coronavirus Economic Stabilization Act 7

To apply for this program, you must submit an application and documentation to an eligible lender.6

Economic Injury Disaster Loan and Emergency Advance

The SBA has ramped up its disaster loan programs to give relief to businesses that have been affected by the COVID-19 pandemic. These working capital loans of up to $2 million are available through the COVID-19 Economic Injury Disaster Loan (EIDL).

The program is available for small businesses with fewer than 500 employees, including sole proprietors, independent contractors, self-employed persons, private non-profits, or 501(c)(19) veterans groups. If your business has more than 500 employees, you may still be eligible for an EIDL as long as you meet the SBA’s size standard for your industry. Sole proprietors seeking these funds must first register with the Federal Emergency Management Agency (FEMA).8

Small businesses can also get a loan advance of up to $10,000 within a few days of applying for the EIDL. The loan advance will not have to be repaid.9

The IRS has a new flowchart to help you figure out your eligibility for the Employee Retention Credit and the Leave Credits.

Employee Retention Credit 

Part of the CARES Act, the Employee Retention Credit (ERC) gives employers a fully refundable tax credit worth up to 50% of qualified employee wages up to $10,000 paid to employees after March 12, 2020, and before Jan. 1, 2021. This means the maximum tax credit for wages paid to any employee during this time period is up to $5,000. The ERC is meant to incentivize employers to keep paying employees.10

The IRS announced (May 7, 2020) that employers can stay eligible for the Employee Retention Credit while they continue to give health insurance to employees who have been laid off. Eligible employers may treat their health plan payments to employees as qualified wages even if the employee is not working. See this IRS Employee Retention Plan FAQ (#64 and #65) for more information.

Qualified employee wages are wages and compensation paid by an eligible employer after March 12, 2020, and before Jan. 1, 2021, including qualified health plan expenses. However, it also depends on the number of employees.

  • If you averaged more than 100 full-time employees in 2019, qualified wages would be equal to what the employee would have been paid for working the equivalent time during the 30 days immediately before the period of economic hardship. For example, if an employee was working 25 hours per week before March 12, 2020, their wages would be the equivalent of what they would have been paid for 25 hours per week.
  • If you averaged 100 or fewer full-time employees in 2019, qualified wages are wages paid to any employee during the period of economic hardship.

Employers are eligible for this tax credit if they have partially or fully suspended operations during 2020 due to government orders of the suspension of travel, commerce, meetings, and more, or if they had a significant decline in revenue.10

Self-employed individuals are not eligible for this credit for their self-employment services or earnings, but they may be able to claim the credit for wages paid to employees.

How Is It Fully Refundable?

This tax credit is also different because it’s fully refundable. This means you can get a refund if the amount of the credit is more than the federal employment taxes you owe.

First, calculate the amount of the credit for a tax quarter for an employee. Let’s say you paid the employee $10,000 for the quarter. Your tax credit is 50% of those wages, or $5,000 (which is the maximum). Then, you can deduct this from your share as an employer of Social Security wages paid to all employees for the quarter. (The employer’s share of Social Security wages is 6.2%.)

If the amount of tax credits for employees is greater than the employer part of the Social Security tax on all wages paid to all employees, the excess is considered an overpayment. The overpayment is applied to offset other tax liability on Form 941 (the employer’s quarterly tax report) and after reducing it for certain other tax liabilities. Anything left is refunded to you.11

If you need the funds before you file your quarterly tax return, you can request an advance payment from the IRS via Form 7200.

Tax Credits for Emergency Paid Sick and Family Leave

Employers with fewer than 500 employees must now give paid sick leave to employees affected by COVID-19. To offset these costs, the employer may get a refundable tax credit to cover the cost of the leave.

The sick leave benefit can include time for the employee’s own health leave or to care for family members who are sick because of the coronavirus.

This applies if the employee:

  • Is under a quarantine or isolation order
  • Has been advised by a health care provider to self-quarantine
  • Is experiencing symptoms of COVID-19 and is seeking a medical diagnosis
  • Is experiencing any “substantially similar condition” specified by the U.S. Department of Health and Human Services
  • Is caring for a family member who is subject to quarantine or isolation orders or has been advised by a health care provider to self-quarantine
  • Is caring for their child if the school or place of care is closed or child care is unavailable

If the employee is caring for themselves, then they are entitled to paid sick leave for up to 80 hours at their regular rate of pay or, if higher, the federal, state, or local minimum wage, up to $511 per day, up to a maximum total of $5,110 during that time.

The paid sick leave for employees acting as caregivers is up to two-thirds of their regular pay, up to 80 hours, with a maximum of $200 per day, up to a total of $2,000 during that time.

In addition to the paid sick leave credit, the Family Medical Leave Act (FMLA) provisions for employers with 50 or more employees have been expanded. The expanded benefits are for employees who can’t work (including telework) because they are caring for a child whose school or place of care is closed or child care is not available.

The benefit is equal to two-thirds of the employee’s regular pay, up to $200 per day, with a maximum total of $10,000, for up to 10 weeks.12

How the Tax Credits Work

The tax credit for employers is equal to 100% of the amount of the required paid sick leave or family/ medical leave plus the employer cost of Medicare tax on those wages and the cost of health insurance coverage for the employee during the leave period. In addition, the employer is not subject to the employer portion of the Social Security tax on those wages.

You can get the tax credits by keeping them instead of depositing them with the IRS. Normally, employers must make payroll tax deposits semi-weekly or monthly, depending on the amount of taxes. If you pay qualified leave wages, you can keep the amount of federal employment taxes up to the total amount of the credits instead of depositing them with the IRS. If your credits are greater than the employment taxes, you can request an advance payment from the IRS. 13

Businesses will also use IRS Form 941 (the quarterly wage and tax report) to claim the credits, and they can use Form 7200 to claim an advance credit if needed.

Paid Sick and Family Leave Credits for Self-Employed Individuals

Paid sick and family leave tax credits are also available to self-employed persons, including:

  • Sole proprietors or independent contractors
  • Partners in a partnership or members of an LLC

The benefits for individual paid sick leave are available for those who can’t work due to the impacts from the coronavirus that are listed in the above section “Tax Credits for Emergency Paid Sick and Family Leave.” The tax credit is then equal to the number of days during the year that the person can’t work multiplied by the lesser of $511 or 100% of the average daily self-employment income.

The credit for family leave is equal to the number of days out of work multiplied by the lesser of $200 or 67% of the average daily income from self-employment.

In both instances, the maximum number of days is 10, and those days must have occurred after April 1, 2020, and before Jan. 1, 2021.

You can claim the tax credit against your self-employment taxes on your 2020 tax return (Form 1040 or 1040-SR). If you need the money before filing your return, you can reduce the amount from your quarterly estimated tax payments.12

Unemployment Benefits for Self-Employed People

Self-employed small business owners have not historically been able to get unemployment benefits, but that’s now changed with the addition of a Pandemic Unemployment Assistance (PUA) program. If you are self-employed and you have lost income due to the coronavirus, you may be eligible for up to 39 weeks of benefits, retroactive for weeks starting on or after Jan. 27, 2020. PUA benefits cannot be paid for weeks of unemployment ending after Dec. 31, 2020. Additionally, you may be eligible for an additional $600 beyond the amount of your state benefit through July 31, 2020.14

To qualify, you must be unemployed, partially unemployed, or unable or unavailable to work due to COVID-19 related reasons.15

To find out more about this unemployment assistance program, contact your state unemployment office.

Source: the balance small business

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